How to share a file with someone who has their own personal Microsoft Cloud account (e.g. firstname.lastname@example.org), but who is not listed in the University Active Directory.
- In your OneDrive file view, right-click the file you want to share.
- Choose Share from the pop-up menu.
- Enter the email address of the person you want to share with.
- Click Share.
- In this example we are going to share the right-hand photograph, pharos.jpeg, with the user email@example.com, who is not in the University Active Directory. Start with your files showing in your browser:
- Right-click on the file to share to reveal a menu of options. Click the Share menu item at the top of the menu:
- This will open a dialog box to set the options:
Note: the default option is to share read/write; the person you share with can edit or replace the file.
- Start typing the email address for the user. If you have not used this address before then it will be flagged as 'no results' until you complete the address:
- Once the address is complete it will also appear in the drop-down menu. Click on the name to select it:
- The system alerts you that the user in question 'is outside of your organization'. What it means is that this particular email address is outside of the University's Active Directory:
- The default option lets you add a message which will be sent to the sharee. Un-tick the 'send an email invitation' option to not do this. Click the Share button:
- Control is then returnd to the previous page, and you will see a confirmation pop-up message appear for a few seconds:
- The receiving user, firstname.lastname@example.org, will receive an email carrying your message and a link to the file that has been shared. This email does not come from you and cannot be (usefully) replied to:
- If the user clicks the link in the email they will be prompted to authenticate to the Microsoft Cloud using *their* non-Cambridge identity:
- They will then get access to the file: